Product Updates
- IMPROVEMENTS:
- Invoice – Invoices now display Miscellaneous Adjustments to show the true balance of the charge
- Invoice – Added new “Voided” status. Voided invoices will be hidden by default but will be searchable for historical purposes
- Receivables Ledger– Updated Receivables Ledger to sort by Transaction Date by default(Previously sorting by Transaction Reference Number)
- G/L Distribution Report – Added Account/Department Descriptions to the report
- G/L Distribution Report – Updated Report to sort Accounts/Departments in order
- BUG FIXES:
- Updated “Land” type Invoices to remove Building Name and added acreage
- Updated G/L Distribution Report to include Deposit and Payment Reversals
- Fixed issue when making deposits with “0” as check number
- Fixed loading issue when viewing split plans under “Manage Users”
- Fixed a bug that didn’t allow for certain Outside Agents to be deleted
- Updated Charge Category descriptions to display as expected under settings
- NEW FEATURES:
- Voucher Rent Roll – We have added new options to calculate the commission based on a dollar Per SF Basis
- Deposit Module – We have improved search functionality within the Deposit module by providing the option to search by Voucher and Bill To.
- IMPROVEMENTS:
- Agent Commission Statement – We now display the Company associated with an Outside Agent directly on the Statement
- Agent Commission Statement – Total Due has been updated to Statement Balance and is now more legible
- Invoice – We have updated the FROM field to display RE
- Invoice – Voucher ID and Name have been separated into different rows
- Invoice – Added Buyer & Seller for Sale and Tenant & Owner for Lease Invoices
- Invoice – We now support line breaks for invoice comments
- Invoice – Updated Expanded Rent Roll to display (Sale Information, Rent Roll or Fee Information)
- Voucher – There is now an option on the Commission Tab to select Rent Type (Gross, NET, MG)
- Volume Report – Is now filtering by Voucher Execution Date instead of Creation Date
- Report Parameters – We have added Filter Parameters to the Volume and Production Report
- Affiliates – We now support new affiliate types (Attorney & Banker)
- Outside Agents – Now display Company Name
- BUG FIXES:
- Top Current & Aged Receivable now displays the Primary Agent on the Voucher
- Future Revenue Receivables now calculates Estimated House Net at the agent’s current tier
- We now apply expenses against Agent Commission Statements in order by date starting from oldest to newest
- Updated the filter logic for the Voucher Download to Excel Report to properly output the selected filters
- NEW FEATURES:
- Production Report – This new report will display Gross Production (Gross Commission) broken out by each Agent and Deal. This only applies to active vouchers and does not account for Outside Agent Commissions.
- Volume Report – This new report will display the total Rent/Sale amount broken out by each Agent and Deal. This only applies to active vouchers. By default, if all agents are selected we want to group by Agent. This report does not take into account if Deposits have been Posted (This is all based on details in the Voucher).
- Customize Statements – For some time we have had the ability to customize Invoices with logos, colors, and notes. With this release, we are bringing the same functionality to our Statement module and improving the overall Statement look and feel.
- Dashboard – The Future Revenue Dashboard tile now displays monthly and yearly future receivables.
- Voucher – We added business license entity simple list New Voucher field to capture Business License Entity.
- IMPROVEMENTS:
- Dashboard Performance – We improved dashboard load time significantly. In some cases, we were able to reduce the Dashboard load time from 19 to 4 seconds.
- Payables Ledger Performance – We reduced the Payables Ledger load time significantly. This will be noticed most by our customers that broker monthly commissions, but should improve performance overall for every user.
- Payables Ledger – We now hide adjustments (Reversal, Misc Credit, Misc Debit) by default. You can also view all adjustments by selecting “Show All”.
- Statements – We update statement column headers.
- Invoice – We now support larger logos.
- Voucher Grid – Separated the Voucher ID from Voucher Name.
- BUG FIXES:
- Fixed an issue related payment history batch download
- Fixed the Statements Bill To filter
- Deposit recap and preview not matching
- NEW FEATURES:
- Updated Receivables Workflow – enhanced our receivables workflow to automate pull charges and charge adjustments. You can now edit charges directly on a voucher and the corresponding journal entry will adjust automatically. These adjustments include dates, amounts, charges categories and description
- Added functionality to be able to delete vouchers.
- Added a dropdown menu in invoice schedule when using monthly payments to allow for editing specific charges within that period.
- IMPROVEMENTS:
- Updated Receivables Ledger to hide reversed adjustments and deposits by default.
- Improved Deposit UI to help workflow and increase speed by adding pagination.
- Removed restriction on changing agent split plans after deposits have been made.
- Removed restrictions for voucher types “Fee – Other”.
- Added flexibility for new “Custom” invoice schedule type.
- Added voucher numbers to invoice grid.
- BUG FIXES:
- Fixed bug with deleted vouchers showing in Voucher Download to Excel Report.
- Fixed bug where users were having trouble saving vouchers after reversing deposits.
- Fixed rounding issue in Free Rent field in vouchers.
- Fixed typo in QuickBooks integration menu.
- IMPROVEMENTS:
- Updated invoice comment field to allow for line breaks.
- Added unique ID numbers to invoice grid to allow for more search functionality.
- Improved voucher summary fields to show more relevant information.
- Updated voucher name field to allow for more special characters.
- BUG FIXES:
- Fixed bug that occurred when user entered an invoice date before the voucher commencement date.
- Fixed bug with deposit adjustments.
- Fixed bug with terminated vouchers showing in certain areas.
- IMPROVEMENTS:
- Updated Deposit Recap PDF to display House Earnings on a per Agent Basis.
- Updated fields on Voucher Download to Excel Report.
- Updated Agent Payment module to be more clear.
- BUG FIXES:
- Fixed bug with Bonus Reversal scenarios.
- NEW FEATURES:
- Added new Bonus Module in Misc Payables.
- IMPROVEMENTS:
- Updated various report titles to be more clear.
- BUG FIXES:
- Various Bug fixes for scenarios where deposit overrides were used.
- Fixed bugs with voucher approval scenarios.
- NEW FEATURES:
- Created a Payments module on the left-hand menu for Agents to allow for easier navigation.
- Added an “Estimated House Net Amount” filter for the Future Revenue Receivables Report.
- IMPROVEMENTS:
- Updated the Future Revenue Receivables Report to be more clear when using the “Group by Month” filter.
- Added County field to building addresses.
- Added additional statuses for statements: Sent, Unbilled, Downloaded.
- Added a validation when trying to submit a voucher without rent roll to switch to a “Manual” Invoice Schedule.
- BUG FIXES:
- Fixed a bug with Cash Receipt Reports showing reversed deposits.
- Fixed a bug with Agent Commissions Reports when using “All Inside” and “All Outside” agent filters.
- NEW FEATURES:
- Integrations:
- Quickbooks Desktop – Send Agent Payments via Bills or Checks. This workflow extracts the Agent Payment from CommissionTrac and sends it to QuickBooks Desktop by creating checks or bills (per your choice). The workflow runs on demand when Agent Payment is posted.
- Quickbooks Desktop – Send Invoices directly to QBD. The workflow sends invoices from Commissiontrac to QuickBooks Desktop. The workflow runs on demand when invoices are generated in CommissionTrac.
- Quickbooks Online – Send Agent Payments via Bills to Quickbooks Online. This workflow extracts the Agent Payment from CommissionTrac and sends it to QuickBooks Online via Bills. The workflow runs on demand when Agent Payment is posted in CommissionTrac.
- Voucher: We have added a green border to all required fields on a voucher. This will help new users identify which fields need input.
- All Modules: We have added new search filters to every module. You now have more control when searching through your data.
- Integrations:
- IMPROVEMENTS:
- Payment History: We have added an option to display all Agent Payments or filter by specific agents.
- Reports: Download to Excel Report now displays lease & sale Volume Amounts.
- Agent Portal: We changed Edit to View Comp once a voucher has been approved or submitted as active. The restricts agents from editing vouchers once they have been approved.
- BUG FIXES:
- Fixed a validation message when posting Agent Payments. We no longer display “Email Sent Successfully”.
- We updated our drop-downs to remove flickering and inconsistencies when scrolling.
- Fixed “&” Symbols on report headers.
- Current & Aged Receivables Report has been updated to handle Deposit Overrides correctly.
- Fixed issue where users were able to reverse charges multiple times.
- Updated Quickbooks Online Integrations to allows users to select the appropriate Chart of Accounts.
- NEW FEATURES:
- Voucher: There is a new option to add a County on the Property Info tab of a voucher.
- Voucher: We have added a new field to capture MLS # on the Property Info tab of a voucher.
- Voucher Approval: By default Inside Agent approvals is turned off. Once an agent submits a voucher the Level 2+ will be notified to approve.
- Invoice Email CC: We added an option under “Customize Invoice” to CC all invoice emails to a specific email address.
- Current & Aged Receivables: We have added a filter to remove outside amounts from the report.
- Dashboard – Current & Aged Receivables: We added an option to exclude Outside Agent Amounts from the graph.
- Payment History: We have added the ability to filter and sort by Agent.
- Voucher – Agents Tab: Users now have the option to search agents by their DBA name.
- IMPROVEMENTS:
- Voucher – Commission Tab: We updated the Invoicing Schedule to displaying the following dynamic payment types (One Payment, Two Payment, Monthly, Manual)
- Invoice PDF: The invoice no longer has an extra space before commas.
- Verifications Email: Now expires After 7 Days (was previously 24 hours).
- Forgot Password Email: Now expires after 7 Days (was previously 24 hours).
- Voucher Comp: We have removed the Split Plan name from the Voucher PDF Comp
- Split Plans: We now allow users to input 0% split percentages at the first tier of the split plan. This provides more flexibility when creating new plans.
- Deposit: The check number field has been updated to allow more characters.
- Invoice- Grid: Added a new function to filter by Bill To Name.
- Future Revenue Receivables: New filter added to display only Brokerage House commissions without outside agent amounts.
- Misc Payables: We have added an option to post Payment Reversals to the Brokerage House.
- Voucher – Commission Tab: We have removed the Rent Roll Requirement for manual payments. Rent Roll is no longer required if you are using the manual invoicing schedule type.
- Invoice Status: We have added colors to better identify the status of an invoice.
- AGENT PORTAL UPDATES:
- Voucher: We removed the Receivables Ledger button on the voucher for the Agent Portal.
- Revenue Per Month Report: We updated the logic to display only Agent Gross and Net for vouchers the agent running the report is associated with.
- Lease Expiration Report: We removed the Agent Selector and updated the logic to only display vouchers for the agent running the report.
- Top & Current Aged Receivable Report & Dashboard: Updated logic for this report to only display the Gross amount an agent should be receiving on aged charges.
- Current & Aged Receivables Report & Dashboard: Updated logic for this report to only display the Gross amount an agent should be receiving on aged charges.
- We removed the following reports from the Agent Portal:
- Payables Ledger Report
- Receivables Ledger Report
- Cash Receipt Report
- Bug Fixes:
- We updated incorrect spelling on the Voucher Comp
- Fixed an issue where Receivables Snapshot might display negative amounts in the amount owed column
- Terminated Vouchers no longer show up on the Future Revenue Report
- Fixed an issue where Agent Payment email notifications were not sending to agents
- On the invoice grid, the batch button is now working as expected