Product Updates

March 2020

  • NEW FEATURES:
    • Voucher Summary Report – Displays all activities related to a Voucher. This includes Receivables, Invoices, Deposit History, and Agent Distributions.
  • IMPROVEMENTS:
    • Voucher Approval Agent Email – The Split Plan Name has been removed from the Voucher Approval email that is sent to Agents for approval
    • Agent Portal – Revenue Per Month – The graph has been updated to better represent the distribution to the house and agent.
    • Deposits – Removed the column for transaction type (they were always charges) to clean up the view while inputting deposits
  • BUG FIXES:
    • Receivables Ledger Adjustments are now applied to the correct transaction type
    • Fixed an issue while using Google Address Search in the Voucher. In certain cases, users were unable to submit the draft voucher with this function enabled.
    • Updated the Voucher Download to Excel to support the PM field within a Voucher.
    • Corrected an issue when users logged in via bookmarks that bypassed the login screen causing an error.

February 2020

  • IMPROVEMENTS:
    • Current & Aged Receivables Report – Added Agent Names to the Report Header
    • Receivables Ledger Reports – Removed the word “LEASE” before every Voucher
    • Opportunity Report – Added a new End Date filter for Estimated Close Date
    • Deposit Recap PDF – Show Outside Agent Address on the Deposit PDF
    • Charge Category – All Accounts and Departments are now required fields
  • BUG FIXES:
    • Top Current & Aged Receivables Report – Fixed an issue with new charges not displaying on the Report
    • Current & Aged Receivables Report – Fixed a logic issue when selecting All Vouchers vs a Single Voucher
    • Cash Receipt Report – Fixed logic to account for Deposit Reversals outside of the Date Range
    • Voucher Approval –  We no longer send approval emails to Inactive/Unverified Users
    • Voucher – Fixed an issue where Tenant Improvements Gross Field was not saving as expected
    • Voucher – Fixed an issue in certain scenarios where the pick lists values on the property info tab would not save on a draft Voucher

January 2020

  • NEW FEATURES:
    • Opportunities – Pipeline and opportunity management without the hassle of a full CRM. Easily stay on top over every deal in in your funnel with transparency to leadership with realtime dashboards and reports. Learn More…
    • Opportunities Report – Added a new Opportunities Report filterable by stages, types, agents, etc.
    • Future Revenue Receivables Report – Added an “Estimated Agent Net” filter to the report for Agents and Managers running the report in Agent View
    • Deposit Notifications – Added ability to CC any email address on all deposits posted. Available under Company Settings in the Deposit Notifications tab
  • IMPROVEMENTS:
    • Agent Expenses – Added logic to automatically replenish the expense balance when reversing payments
    • Application – Implemented logic to detect when a users application version is out of date and automatically update
    • Expanded Fee Types – Added more Fee types to Opportunities and Vouchers
    • Manage Users – Added the ability to override the default assigned “Agent ID” number in CommissionTrac
    • Vouchers –  Optional dropdown fields in the voucher can now be cleared after selection
  • BUG FIXES:
    • Agent Expenses – Fixed an issue when deleting agent expenses with a $0 balance
    • Voucher– Fixed an issue in vouchers causing outside agents commission share percentages not to update automatically when adding commission amounts
    • Deposits – Fixed a bug when deleting a check in-use while posting a deposit and then re-entering the same check number
    • Deposits – Fixed a bug causing certain deposits to not pre-fill the “Transaction Amount” field when reversing a deposit
    • Voucher Approval – Fixed an issue when a user tries sending a draft voucher for approval that they did not create
    • Voucher – Fixed an issue when the commission share % for inside agents would not equal 100% of the total commission
    • Application – Fixed a bug when refreshing pages that caused the user to be logged out
    • Cash Receipt Report – Fixed an issue when switching between different bank accounts while running the Cash Receipt Report

 

 

December 2019

  • NEW FEATURES:
    • Voucher Report – Download to Excel – Added affiliate emails to the report
    • Voucher Report – Download to Excel – Added charge category fields to the report
  • IMPROVEMENTS:
    • Deposit Recap PDF – Updated deposit recap PDF headers
    • Agent Bonus – Made changes so bonuses will not increase agent net YTD. Added additional “Agent Bonus” field while looking at a user’s YTD amounts where bonuses will be accounted for
    • Invoice – Moved total rent field on the invoice, moved the RE: field on the invoice, and changed “To” to “Bill To”
  • BUG FIXES:
    • Misc Receivables – Fixed an issue potentially affecting miscellaneous adjustments
    • Future Revenue Receivables Report – Fixed an issue where the report date would not display

November 2019

  • NEW FEATURES:
    • Affiliates – Added the ability to edit affiliates directly from vouchers
  • IMPROVEMENTS:
    • Update Voucher – Added more options for Agent “Represents” field in the voucher
    • Agent Payment Reference Number – Made the Agent Payment Reference Number an optional field
    • All Modules – Updated Tool Tips
  • BUG FIXES:
    • Rent Escalation – Fixed an issue when using the rent escalation toggle and trying to edit rent amounts in the voucher
    • Voucher Attachments – Fixed a potential issue when trying to download voucher attachments
    • Agent Expenses – Fixed a bug that could occur when editing an expense balance that is already in use

October 2019

  • NEW FEATURES:
    • Dashboard Report Links – Added links to navigate from dashboard to corresponding report
    • Resizable Invoice Logos – Added an image size slider under customize invoice screen
    • Resizable Statement Logos– Added an image size slider under customize statement screen
    • Voucher Approval Save Changes – Added a new “Save Changes” button for vouchers that are pending in the approval process
    • Voucher Approval Emails – Updated design for approval notification emails
    • QuickBooks Online Integration – Updated our QuickBooks Online integration to allow for syncing invoices
    • New Integrations Page – Consolidated all integrations into 1 page found under settings
  • IMPROVEMENTS:
    • Voucher Download to Excel – Updated the report to show Expiration/Closing to account for both lease and sale type vouchers
    • Deposit Override – Improved flexibility when overriding agent distributions within a deposit
    • Ledgers – Changed “Show All” to “Show All Transactions” to mitigate confusion while viewing ledgers
  • BUG FIXES:
    • Agent Expense Search – Fixed an issue when searching for an agent in the expense module
    • Terminated Vouchers – Fixed an issue that could lead to terminated vouchers showing in a statement/invoice preview
    • Voucher Renewal Comments – Fixed a bug where the “Original ID” field would be incorrect in the comments when renewing a voucher
    • Building Address Search – Fixed an issue where users could see multiple of the same building address while searching for an address within a voucher
    • Agent Email Send to Bookkeeper – Fixed a bug where agents would still receive voucher approval emails when the Agent Email Send to Bookkeeper toggle was on

September 2019

  • NEW FEATURES:
    • Attachments – Added the ability to download all voucher attachments within our new “Voucher Attachments” module
    • Managers – Added an “Agent View” option for managers to be able to view CommissionTrac from an agent perspective
    • Vouchers – Added ability to create new “Flex” property types for vouchers
  • IMPROVEMENTS:
    • Reports – Added the Agent’s Name in report header while running the “Revenue Per Month” report in the Agent Portal
    • Reports – Updated the “Charge Category Summary” report criteria to be more clear
    • Agent Statements – Added logic for line breaks to allow for longer voucher and affiliate names within an Agent Statement
  • BUG FIXES:
    • Vouchers – Fixed an issue with having certain symbols in a voucher name field
    • Invoices – Fixed a bug when generating an invoice after a deposit reversal
    • Voucher Attachments – Fixed a bug when trying to upload and download non-supported file types
    • Deposits – Fixed a potential issue when reversing a deposit when an agent has a 0% split plan
    • Reports – Fixed an issue with certain users receiving an error when running the “Missing Check” report
    • Vouchers – Fixed an issue when manually typing end dates in rent roll fields
    • Deposits – Fixed a potential issue when adding blank checks in a grouped deposit

August 2019

  • NEW FEATURES:
    • Transactional Emails – Added functionality to allow for Company Logos to appear on transactional emails where it applies
    • Voucher – Added new available fee type – “Consulting” to voucher default list
  • IMPROVEMENTS:
    • Outside Agents – Added logic to sort by Outside Agent Company Name first in various modules
    • Reports – Added functionality to Top Current & Aged Receivables report to sort by either charges or vouchers
    • Tables – Added horizontal scrolling for users with smaller resolution displays
    • Transactional Emails – Updated our email templates to improve the look and functionality of transactional emails
  • BUG FIXES:
    • Vouchers – Fixed error caused by invoicing schedule descriptions being too long
    • Statements – Fixed an issue that could be caused by generating a statement without a cutoff date
    • Vouchers – Fixed an issue that caused Rent Type not to save for draft vouchers
    • Adjustments – Fixed an issue when using Miscellaneous adjustments for custom invoicing schedules and then voiding invoices
    • Outside Agents – Fixed a bug where contact info for outside agents was not displaying while editing that specific agent
    • User Notifications – Fixed an issue where user would see an “Email Sent” message when notifications were off

July 2019

  • NEW FEATURES:
    • Customize Invoice – Added an option to display the associated Bill To Email address on Invoices
    • Customize Statement – Added an option to display the associated Bill To Email address on Statements
  • IMPROVEMENTS:
    • Expanded Invoice – Allowed for more information in Invoicing Schedule when using an expanded invoice type.
    • Dashboard – Decreased Dashboard Load Times in some instances
    • Customize Invoice – Small formatting adjustment to the Custom Invoice Viewer to help with consistency.
    • Outside Agents – Removed First & Last Name as Required Fields. We now display the Company name by default across the application.
    • Voucher Approval Update – Allow the option for Managers and Bookkeepers to override vouchers that are pending for other agents.
  • BUG FIXES:
    • Charge Category – Fixed bug where users could edit Agent Bonus charge category that could cause issues.
    • Voucher – Rent Roll – Removed restriction on editing rent roll when using “Custom” invoicing schedule in certain scenarios.
    • Invoice – Batch Number Filter – Fixed bug that would cause the Batch Filter Numbers to be out of order in dropdown menu.
    • Voucher Approval – Fixed bug that caused some users not be able to approve vouchers in certain scenarios.
    • Voucher – Fixed bug when submitting a voucher with Invoicing Schedule description that is too long.

June 2019

  • IMPROVEMENTS:
    • Invoice – Invoices now display Miscellaneous Adjustments to show the true balance of the charge
    • Invoice – Added new “Voided” status. Voided invoices will be hidden by default but will be searchable for historical purposes
    • Receivables Ledger– Updated Receivables Ledger to sort by Transaction Date by default(Previously sorting by Transaction Reference Number)
    • G/L Distribution Report – Added Account/Department Descriptions to the report
    • G/L Distribution Report – Updated Report to sort Accounts/Departments in order
  • BUG FIXES:
    • Updated “Land” type Invoices to remove Building Name and added acreage
    • Updated G/L Distribution Report to include Deposit and Payment Reversals
    • Fixed issue when making deposits with “0” as check number
    • Fixed loading issue when viewing split plans under “Manage Users”
    • Fixed a bug that didn’t allow for certain Outside Agents to be deleted
    • Updated Charge Category descriptions to display as expected under settings